The Rule of Three To Do List strategy is all about making sure you get the important stuff done and not just the urgent. Three principles behind this strategy:

  1. Multitasking is a BAD idea
  2. We have limited decision making capacity in any one day… you don’t want to waste it deciding what to do next.
  3. Unexpected stuff happens and we need to be able to deal with it effectively.

Allocate specific time in your default diary to work on each of your THREE Core To Do Lists.

The Recurring List:

A list of all the stuff that you know in advance you have to do regularly (once a day, once a week, once a month).

The WOB List:

The BIG important Working On the Business (WOB) Activities. Allocate time in your default  diary every week to work on this list.

The Reactive List:

All the extra stuff that turns up each day.  This is the stuff that kills most people’s time management. Keep it in a separate list. Allocate specific time every day to work on this list only.

If you separate your lists like this you’ll stay on top of the important stuff rather than always reacting to the urgent.

The Reactive List is the one that causes the most problems – here’s a quick video on how to manage it so it doesn’t manage you.


Brenda Thomson: Business Connections & Relationship Specialist
Helping Small Business Owners Create Powerful Networks & Communities

SMART Connect and SMART Small Business Alliance
LIN: Brenda Thomson
F: SMART-Connect Alliance - SSBA